CW21 Budget

As we were planning for the event to be virtual from the beginning, we were able to budget for our main expenses out of our expected income from registrations and sponsors. We kept the registration fee at £50 (or £25 for access to a single day) to ensure we could cover the costs of prizes (which are a CW tradition) and live transcription and captioning which would be new for our event. We estimated that there would be around 100 registrations, and that we would have two or three Silver sponsors. As we began to receive more sponsorship, we were able to make decisions on additional costs such as procuring additional platforms to enhance our event as well as offering more financial assistance to participants.

Any profit that is made from CW allows the SSI to fund special collaborators and sponsor other events and activities.

Existing infrastructure

  • Six Zoom professional or education accounts

Income

  • Registrations

  • Sponsorship

    • 3 Silver Sponsors
    • 1 Platinum Sponsor
    • 1 Platform Sponsor (RemotelyGreen)

Expenses

  • Eventbrite fee
  • Otter.ai business accounts (2 annual education accounts and 4 one-month business accounts)
  • Sli.do professional account
  • GatherTown premium plan for quiz as part of the social programme
  • Restream professional account to stream from Zoom to both YouTube and Otter.ai
  • Prizes for First, Second and Third place Collaborative Ideas groups
  • Prizes for First, Second and Third place Hack Day teams
  • Prizes for Feedback raffle
  • Speaker fees and gifts
  • Registrations for invited speakers, Steering Committee members, and other key invitees
  • Financial assistance for participants