Collaborations Workshop 2021 (CW21) - Online

In Practice authors: Rachael Ainsworth (ORCID)

The Collaborations Workshop (CW) is the annual flagship event of the Software Sustainability Institute. It brings together researchers, developers, innovators, managers, funders, publishers, leaders, and educators with a focus on research software to explore and share best practice.

We made the decision from the beginning that the Collaborations Workshop 2021 (CW21) would take place online for two main reasons:

1. It was clear that the global COVID-19 pandemic would be ongoing and there would still be hesitancy from both organisers and participants towards traveling to an in-person event. (It turned out that there were still many restrictions around international travel and in-person events at the time of CW21, so we would have been forced to remain online had we planned an in-person event.)
2. It was an opportunity to improve and build off of what we achieved running CW20 Online.

Here is how we did it. This In Practice write up covers how we organised CW21 Online, following the steps in the Feasibility Stage and the Event Project Stage of the main Event Organisation Guide. Alternatively, if you would like to read about what happened at CW21, that can be found in this CW21 Highlights blog post.

Sections:

• CW21 Feasibility Stage
  • CW21 Goals and Objectives
  • CW21 Audience
  • CW21 Date
  • CW21 Venue
  • CW21 Outputs and Outcomes
• CW21 Event Project Stage
  • CW21 Infrastructure
  • CW21 Timeline
  • CW21 Budget
  • CW21 Committees
  • CW21 Agenda
  • CW21 Publicity
  • CW21 Sponsorship
  • CW21 Venue
  • CW21 Event Roles
  • CW21 Event Safety
  • CW21 Risk Management
  • CW21 Outputs and Outcomes
  • CW21 Closing Down the Event Project Stage